MA Matters

Before Oral Defence

Refer to the following checklist below, and folders and files on the Box to ensure you have met all the requirements to submit your dissertation for oral defence:  

  • the thesis is submitted to the advisor when ready by the student; please ensure that it is formatted correctly, using the APA 7th ed. 
  • the department chair is notified by the advisor; 
  • the thesis is submitted to the Office of the Graduate School of Education (GSE) by the department concerned; 
  • An oral defence committee is recommended by the chair liaising with the advisor; a form is filled to this end, and sent to the Office of GSE; 
  • The committee is finalized and approved by the Board of the GSE; 
    • The oral defence should be conducted the earliest the week after the Board approval, and the latest four weeks after the Board approval. 
  • The thesis is sent to plagiarism@bilkent.edu.tr by the advisor, following the Turnitin procedures. The Turnitin report needs to be sent to the committee members in a timely manner. 


During Oral Defence 

An oral defence report form is prepared by the Office of the Graduate School of Education, and it is sent to the advisor before the oral defence:

The oral defence procedure is composed of two stages. 

  • Stage 1: the oral defence is conducted publicly, and it has two phases: Presentation and Q&A
  • Stage 2: After the oral defence, the candidate’s performance is discussed and evaluated privately:
    •  If “Pass” as is or with minor changes, the candidate is granted 30 days to finalize the  thesis
    • If “Revision” (i.e. substantial changes needed, the candidate is granted up to 6 months to resubmit the thesis)
    • If “Fail”, (dismissal).

Oral Defence Report Form is completed, and submitted to the Office of the GSE in maximum three days by the department concerned. 

Please, click the following link to see the full scope of the procedures

The oral defence should be video and/or sound recorded using Zoom and sent to gsebilkent@gmail.com. 


After Oral Defence 

Refer to the checklist below to ensure you have met all the requirements for exit procedures: 

  • The final copy of your thesis is to be sent to the Office of the Graduate School of Education (GSE) for format checking; any necessary changes are needed to be made in a timely manner;
  • The following steps are to be completed liaising with the Office of GSE:
    • Thesis Database Form (Tez Veri Giriş Formu) is to be filled in via  https://tez.yok.gov.tr/UlusalTezMerkezi/,  and a form with a reference number is to be generated following the procedures given;
    • The approved copy is to be saved in PDF format using the reference number is given (i.e. referencenogiven.pdf);
    • The PDF version (i.e. referencenogiven.pdf) is to be copied onto 3CDs, which will be checked by the Office of GSE to ensure they are identical, and any additional guidelines as necessary will be given; N.B. the signatures in the approval form are to be redacted;
    • At least 3 additional Thesis Approval pages including the signatures of the committee members are to be prepared, and taken to the Office of GSE; please check with the Office of GSE in case more copies might be needed;
    • All bound copies to be taken/sent to the Office of GSE for approval; a copy to be left with the Office of GSE;
    • An approved bound copy is to be taken/sent to the library together with Thesis Database Submission and Permission Form, and one of the CDs including a copy of the thesis  (i.e. referencenogiven.pdf); N.B. the signatures in the approval form are to be redacted
    • A form for postponing access to the thesis is to be filled and taken to the library, if requested;
    • A form for requesting termination of enrolment (Kayıt Sildirme Formu) is to be completed. 
  • An approved copy  is sent to plagiarism@bilkent.edu.tr by the advisor, following the Turnitin procedures;







hna 2020